When is outsourcing bookkeeping worth the investment for a business?

Outsourcing becomes cost-effective as soon as managing financial records takes more than 3-4 hours of the business owner's week, but the company does not yet warrant a $65k/year full-time in-house accountant.

How quickly can we get started and transition our books?

Most clients are fully onboarded within 48 hours. After an initial 30-minute discovery consultation, we provide a written scope and fixed-price agreement, sign an NDA, and immediately start running your monthly close schedule.

Outsourced Bookkeeping Services

Outsourced Bookkeeping Services For Businesses.

Outsourced bookkeeping for ambitious businesses across the USA and Australia. We record every transaction, reconcile every account, and close your books by the 10th of each month, with a second review for accuracy and give you transparent flat monthly fees.

Book a Free Consultation See What's Included

MONTH-END CLOSE

February · Statements

DELIVERED

Revenue $124,455

Operating expenses $85,702

Net income $38,753

NET INCOME · TRAILING 8

Up 9.2% since onboarding

Bank & card feeds reconciled
624 / 624
Accounts receivable aged
7 open
Payroll journal posted
Gusto
Sales tax accrued
3 states

Profit & loss Balance sheet Cash flow A/R + A/P aging

Certification

Certified on the platforms you already use

Transparent Monthly Deliverables

What's Included in Your Flat Monthly Fee

No unexpected surprise billings or hourly rate spikes. Every month, your bookkeeping follows a dedicated, written scope tailored around your business volume.

Daily & Weekly Transaction Coding

Every inbound revenue deposit and outbound business expense is categorized into your customized Chart of Accounts without ambiguous guesswork or misc dumping.

Multi-channel sales and deposit reconciliation
Vendor and customer record mapping
Split expense and cost of goods allocation

Full Account Reconciliations

We match and balance every single bank checking, savings, credit card, merchant processing (Stripe/PayPal), and loan account down to the exact cent against official statements.

Zero discrepancy tolerance on statement end
Identification of duplicate card charges
Merchant fee breakdown and netting verification

Accounts Payable & Receivable Support

Maintain clean visibility over cash moving into and out of your business so you always know who owes you money and what upcoming bills are due for payment.

Customer invoice tracking and aging reports
Vendor bills entered and payment status tracked
1099 and contractor payment audit trails

Month-End Close by the 10th

We do not wait until tax season to discover bookkeeping errors. Every single month is closed using an exhaustive checklist and reviewed twice by a senior accountant.

Formal written month-end checklist
Accruals, depreciation, and prepaid amortization
Two-tier quality review before final sign-off

Executive Financial Reporting

Receive clear, executive-ready financial statements by the 10th of every month, showing you exactly where your margins stand and how your cash flow is trending.

Profit & Loss Statement (Income statement)
Balance Sheet with historical comparisons
Statement of Cash Flows & key margin ratios

CPA-Ready Tax Package Handoff

At tax time, your CPA receives an audited, reconciled trial balance and supporting schedules without needing hours of expensive year-end cleanup or messy file repairs.

Clean general ledger with clean audit trails
Direct collaboration with your tax preparer
Zero duplicate bookkeeping fees at year-end

Software Proficiency

Software For Outsourced Solution

No forced migrations and no proprietary portal. We plug into your existing stack not around it.

Clear Comparison

Outsourced Bookkeeping vs. Hiring In-House

Most business owners face the dilemma between hiring a full-time clerk or partnering with a dedicated outsourced accounting firm. Here is how the two approaches compare side by side.

Factor	In-House Bookkeeper	With QuantBooks
Cost	Annual salary, employer payroll taxes, benefits, and software costs.	One flat monthly fee based on your transaction volume.
Time To Start	Recruiting, interviewing, and training can take four to eight weeks.	Get started within 48 hours once the scope and access are finalized.
Time Off	Bookkeeping may fall behind during vacations, sick leave, or staff transitions.	Team-based support helps keep your books moving, even when someone is unavailable.
Skill Range	The quality and range of support depend on one person's experience.	Bookkeeping, review, and accounting oversight are included in one fee.
Software	You manage the software subscriptions, licenses, and related costs.	We work in the file you already own.
Growth	Higher transaction volumes may mean overtime or hiring additional staff.	Bookkeeping support can expand as your transaction volume and business needs grow.

4-Step Methodology

From First Consultation to Clean Books, in Four Steps

A structured, reliable framework designed to transition your bookkeeping smoothly without disrupting your daily operations.

Discovery

Needs & Workflow Review

We review your existing accounting platform, monthly transaction volume, and reporting requirements to design your tailored service package.

Onboarding

Secure Platform Setup

We set up secure, restricted access to your accounting software, align your chart of accounts with your reporting needs, and agree on a clear monthly fee.

Execution

Coding & Reconciliations

Our dedicated bookkeeping team codes daily transactions, clears bank feeds, matches receipts, and reconciles every account balance.

Reporting

Closed by the 10th Monthly

You receive closed monthly management accounts, balance sheets, and P&L reports delivered by the 10th of every month.

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What our client says

What Business Owners Say About Our Services

"As a growing startup, I was looking for reliable bookkeeping support without the cost of hiring a full-time employee. Ehjaz is responsive, knowledgeable, and easy to work with. Having our books maintained properly and receiving timely financial reports has given me much better visibility into the cash flow and helped me make more informed decisions. Thanks, Ehjaz for your all hard work!"

David K.

Founder, LAAE Marketing · Miami, FL

"During the busy season, we needed some additional support with tax preparation, so we outsourced part of our work to QuantBooks Global. They quickly understood our requirements, handled the work accurately, and delivered everything on time. Their support was a great relief for us during and we would definitely recommend them to other firms looking for tax preparation support."

Rachel G. CPA

Managing Partner, CPA Firm · Austin, TX

"Payroll and sales tax filings were taking more time than we expected, and it was becoming difficult to keep up with the deadlines while managing our day-to-day operations. A friend referred me to Ehjaz. His team handled the filings on time and kept us updated throughout the process. Since working with them, I have a lot more confidence that our payroll and sales tax compliance is being taken care of properly."

Peter S.

CEO, Robust Pharma · Los Angeles, CA

"We were looking for a partner who could take care of our day-to-day accounting and back-office work so we could spend more time focusing on advisory services and client relationships. Ehjaz took the time to understand how we work and quickly adapted to our processes. He has always been responsive and proactive whenever we need help. He genuinely feels like an extension of our onshore team."

Dinesh M. CPA

Partner at CPA Firm · Seattle, WA

"I moved to Ehjaz this year and he made the changeover effortless. He brought my bookkeeping and tax up to date, kept everything compliant, and avoided any penalties. Great communication and very thorough. Highly recommend."

Sara S.

Co-Founder, Chili Candy · Melbourne, Australia

"Ehjaz was an excellent to work with. He was very communicative upfront and clear on the scope of work. He went above and beyond for us. I'd work with him again in future and he accomplished my task well. Highly appreciate his efforts."

Ryan T.

Owner, Elite Art Painting · Queensland, Australia

Frequently Asked Questions

Questions About Outsourced Bookkeeping

Everything you need to know about pricing, monthly close workflows, and transitioning your books.

We charge a transparent flat monthly fee determined by your monthly transaction volume and the number of bank/credit card accounts. There is no unpredictable hourly billing and no hidden setup fees. For comparison, the median salary for an in-house bookkeeping clerk exceeds $49,000/year plus payroll taxes, healthcare, and software expenses. Our clients typically save 50% to 60% compared to hiring locally.

Our core monthly package covers coding every transaction, reconciling all bank, credit card, and loan accounts, posting payroll and sales tax/GST journal entries, managing accounts payable and receivable, and closing the books on a written checklist. Every month-end close undergoes a secondary review by a senior accountant, and complete financial statements (Profit & Loss, Balance Sheet, Cash Flow) are delivered by the 10th.

No. We work directly inside the tools you already own and use. That includes QuickBooks Online, QuickBooks Desktop, Xero, Sage, FreshBooks, Wave, MYOB, and NetSuite. Your data remains strictly within your existing subscriptions, and you retain complete master administrator control over your files.

Outsourcing becomes cost-effective as soon as managing financial records takes more than 3 to 4 hours of the business owner's week, but the company does not yet warrant a $65k/year full-time in-house accountant. By outsourcing, you eliminate recruiting costs and management overhead while gaining certified senior accountants who ensure your records are closed on time every month.

Most clients are ready to get started within 48 hours. We begin with a discovery call to understand your requirements, followed by a written scope of work and a fixed-fee agreement. Once the agreement is signed and the NDA is in place, we begin onboarding. However, more complex bookkeeping requirements may take longer. If your engagement requires additional time, we'll discuss the expected timeline with you during the initial call.

Get Started Today

Ready for Clean, Accurate Books
Delivered by the 10th Every Month?

Let's discuss your transaction volume, software setup, and current workflow to craft your flat-fee bookkeeping roadmap.

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Our Commitment: We are an accounting outsourcing company, not a data broker. We do not sell your personal information or share it with advertisers. Your information is used solely to deliver and improve our outsourcing services, communicate with you, and comply with legal obligations.

1. Information We Collect

Information you provide directly: When you contact us, submit an inquiry, or fill out a form on our website, we may collect:

Your name, job title, and company/firm name
Your work email address and phone number
Details about your firm's staffing and accounting needs
Any additional information you include in messages or consultation notes

Information collected automatically: When you visit our website, we and our service providers collect certain technical information, including IP address, approximate country/region, browser type, device type, operating system, pages visited, and visit timestamps through standard cookies.

2. How We Use Your Information

To provide, manage, and scale the outsourcing services you request
To respond to your discovery inquiries and provide dedicated client support
To evaluate firm compatibility and onboarding requirements
To ensure enterprise-grade data security and regulatory compliance

3. Cookies and Tracking Technologies

We use essential cookies required for website function and performance analytics cookies (such as Google Analytics) with aggregated, anonymized data to understand user experience. You can choose to accept or decline analytics cookies via our consent banner at any time.

4. Information Sharing & Disclosure

We do not sell, rent, or trade your personal information. Client financial data and communications are strictly restricted to authorized, vetted employees under binding non-disclosure agreements, or disclosed to legal authorities only when required by law.

5. Data Security & Rigorous Controls

We implement industry-standard security safeguards across all operations:

End-to-end encryption for all data in transit and at rest
Access controls governed by strict least-privilege principles
Biometric facility access and 24/7 CCTV surveillance in production facilities
Disabled USB storage and external drives on all client workstations
Continuous network monitoring, encrypted corporate VPNs, and firewall protection
Regular security audits and verified backup recovery procedures

6. ISO 27001:2022, WISP, IRS 7216 & FTC Safeguards Alignment

We are ISO 27001:2022 certified, maintain Written Information Security Plan (WISP) compliance, and adhere to IRS Section 7216 guidelines and FTC Safeguards Rule requirements for protecting taxpayer and confidential client records.

7. International Data Transfers & NDAs

As a global outsourcing company operating in India and the United States, all cross-border workflows comply with ISO 27001:2022 standards. Comprehensive NDAs are signed before any system credentials or client workpapers are shared.

8. Your Rights & Contact

Depending on your jurisdiction (US, Australia, or International), you may request access to, correction of, or deletion of your contact data. For any inquiries, reach out directly to:

Email: info@quantbooksglobal.com
Headquarters: 4th Floor, D Block, Vardaan Complex, Near Sardar Patel Stadium, Navrangpura, Ahmedabad, 380009, India
USA Office: 10685 Hazelhurst Dr B, Houston, TX 77043, USA